Capital Expenditure Automation

Workflow Enabled Collaborative Budget and Asset Purchase and Disposal Management.

Capital Expenditure Automation

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Our CAPEX Management is a Collaborative Budgeting and Asset Purchase Management Solutions which ensures that your capital expenditures are authorized properly and is in compliance with your organisation’s Capex approvals and audit policies. The solutions allow manager to collaborate in defining budgets, define purchase limits based on departments and other parameters, allows capturing of all the purchase details with proposal and other attachments, define purchase workflows based on items and departments and provide complete audit trail of purchases.

Our CapEx solution helps you to eliminate lengthy email, paper trails and static spreadsheets based purchase process and adopt a Workflow based process which brings in visibility and control and eliminate loss of critical information. The Solution captures the complete details of the Asset being purchased with definition of purchase item, asset class, asset item, Capex category, spend, department and etc.and also ensures that minimum number of quotes from suppliers as per policy along with cost and quantity are captured.

The users in the hierarchy can collaborate in approving, rejecting or sending back the capex for necessary clarification with necessary alerts and notification at every stages. The users within the workflow can also raise query and seek clarification from anyone in the hierarchy before taking any action. All the actions at every stage is logged into the system creating a complete history logs for every capex.

Key Features

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Complete History Trails

Our Solutions ensures that all the activities are captured into the system with complete history trails giving complete insights in who did what, when and where. Modifications are logged with record of every user data changes ensuring trace into every changes.

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Integrate with ERP

We can develop tools to integrate to integrate the complete capex workflowsolutions with ERP and with other 3rd Party IT software enabling automated export and import of data to ensure accuracy of company balance sheet and financial statements.

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Mobile Integration

We can customize the solution and make it available on mobile devices and tablets. This helps in increasing the mobility of the manager and approve or reject the capex on the go, thereby enabling faster decision making and making the complete process paperless.

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Analytics and Reports

Our solution provides complete analytics and drill down reports for every step of purchase to pay cycle. There is also Role based dashboards with task based action reports along with reporting on Capital Expenditure and Budget Utilizations and historical expenditure statement.

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Active Directory Integration

We can implement a complete Active Directory Integration of the capex Workflow solutions which allows the routing of workflow and taking actions on the capex based on the Active Directory hierarchy. This also provides a single sign on access for the solution.

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Roles Based Routing and Send Back Options

The Solution provides a complete roles based routing of Capex within the workflow wherein user is able to take actions based on the role and permission like raising capex, uploading quotes, approving capex, rejecting capex or sending back the capex.

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Automated Escalation and Alerts

The solution provides for escalation to a designated person in the workflow hierarchy if no action is taken within a prescribed limit as defined in the workflow. The solution also generates automatic email notification for pending, approved or rejected Capex which can be further extended to SMS based alerts.

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Document and Proposals Capturing

We can customize our solution to implement a complete document management for asset purchase and asset disposal where in all the document like supplier quotations, purchase orders and etc. can be uploaded into the system. The document is made visibility to users at various stages to collaborate in decision making.

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Capture Complete Project and Purchase Details

Capture the complete details of the Asset being purchased with definition of purchase item, asset class, asset item, Capex category, spend, departmentand etc. as required. The solution also ensures that minimum number of quotes from suppliers as per policy along with cost and quantity are captured.

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Collaborative Budgeting

The solution allow manager to collaborate in defining new budgets, define purchase limits based on departments and other parameters, add additional budget or move budget from one location or asset to another. This brings in complete transparency, accountability and control in Budget Management.

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Workflow Based Asset Disposal

Asset Disposal Workflow brings complete transparency and accountability of all the stakeholders in compliance with company policies. This helps in tracking the sale, transfer and status of replaced assets with visibility across the board and maximize the income from such disposals.

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Workflow Based CapEx Approval

Implement Systematic and Workflow driven agile capital expenditure approval process to minimize cost and bring visibility and control. This helps in significantly increasing the efficiency, bringing transparency by eliminating lengthy email, paper trails and static spreadsheets.

Advantages of Our CapEx Automation

Our BPM Solutions