Legal Compliance Automation

Workflow Enabled Framework to automate the complete Legal Process; Intellectual Property, Legal Document and Legal Compliance Management.

Legal Compliance Automation

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Our Legal Process Automation is framework which has three solutions. Intellectual Property Management allows efficient creation and management of Intellectual Assets like copyrights, trademarks, patents filings and etc. Legal Document Management allows efficient management of all the files related to Legal Departments with information of all stakeholders. Legal Compliance Management helps to define workflows to automate and document the complete process for agreements, employee work contracts, trademarks, contract, NDAs, PoA, Bank Authorization and etc. for the legal departments.

Intellectual Property Management

The Intellectual Property Management Framework uses strong document management and workflow automation allowing various department to collaborate towards filing for IP rights and then managing these IP assets with alerts for expiry, filing for IP violations, managing legal cases and etc. The solution broadly consists of three modules i.e. IP Record Keeping, Docketing and Diary Keeping and Trademark Management.

Legal Document Management

The Legal Database Management is a part of our Legal Information Framework, however this is specifically designed to efficiently management all the files related to Legal Department including information of all the stakeholder with whom a corporate is entering into agreement. The solutions allow various department including legal to raise request along with document for entering into legal contracts with supplier, customers or any IP related filing. The request is then routed through a workflow engine allowing various stakeholder to collaborate for approval. After approval the legal document is archived into the Legal Document Management System with complete Case History for easy search and retrieval.

Legal Information/Compliance Management

This solution helps in enforcing statutory compliance for both within the organisation as well as with external party like supplier and customers. The solution automates the complete compliance process like employee contracts, NDA, corporate gifts policies, Power of Attorney, PFA, Bank Authorisation and etc. The Solution is completely workflow enabled with document management capability allowing user across the department to initiate any legal compliance document and then routing it through various manager and legal department for approvals.

Key Features

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Workflow Based Legal Process Automation

Implement Systematic and Workflow driven automation of the types of Legal Process within the organization. These include Workflow Process Intellectual Property Management, Legal Document Management and Legal Compliance Management.

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Intellectual Property Management

Intellectual Property Management allows efficient creation and management of Intellectual Assets like copyrights, trademarks, patents filings and etc. The solution provides easy to use interface with docketing and accurate data retrieval, document management, asset expiry alertsand reporting.

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Legal Document Management

Legal Database Management helps in efficient management of all the files related to Legal Department including information of all the stakeholders with whom a corporate is entering into agreement. This implement a Document Management System where all the legal document is archived with complete Case History.

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Legal Compliance Management

This solution helps in enforcing statutory compliance for both within the organisation as well as with external party like supplier and customers. The solution automates the complete compliance process like employee contracts, NDA, corporate gifts policies, Power of Attorney, PFA, Bank Authorisation and etc.

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Escalation Matrix

Complete User hierarchy along with escalation matrix can be built into the Legal Workflow; allowing the system to automatically escalate any Task to next user in the hierarchy if the current User is no taking action on the Tasks based threshold time.

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Automated Alerts

The solution provides for generation of automatic email notification and alerts for all Legal Tasks which are raised, action taken, approved and also auto alerts on upcoming expiry of any legal document to the respective stakeholders. This can be further extended to SMS based alerts.

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Roles Based Routing and Send Back Options

The Solution provides a complete roles based routing of Legal Task within the workflow wherein user is able to take actions like approve, reject, edit or view modification logs of Legal Tasks based on the role and permission defined.

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Collaboration

The solution provides a strong collaboration allowing all the stakeholders in the process to communicate with all the user in the hierarchy using workflow. They can access any document, upload document or seek clarification at any point in the workflow before providing approvals.

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Analytics and Reports

Our solution provides complete analytics and drill down reportsat every step of Legal Workflow cycle. We can also develop any kinds customized MIS reports related to IP rights, legal compliance or any reports based on legal database as per specific requirements.

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Complete History Trails

Our Solutions ensures that all the activities are captured into the system with complete history trails giving complete insights in who did what, when and where. All Modifications are logged with record of every user data changes ensuring trace into every changes.

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Mobile Integration

We can customize the solution and make it available on mobile devices and tablets. This helps in increasing the mobility of all the stakeholders in the legal process who can take action on the legal Tasks from mobile devices.

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Integrate with CRM or 3rd Party Software

We can develop tools to integrate to integrate the complete Legal Solution with your ERP or with other 3rd Party IT software enabling automated export and import of data.

Advantages of Our Legal Process Automation

3Speed up the internal process for routing and approval of Legal Document.
4Document the complete Legal Process.
5Provide Accountability with 100% visibility to all the stakeholders in the Legal Process.
6Eliminate Errors and Miscommunications which is most critical in Legal Agreements .
7Mobile interface for anytime and anywhere access, reducing cost and speeding up process.
8Reduce cost related to Paper Handling and Manual Routing.
9Improve Legal Process Awareness with complete Tracking and Auditing.
10Generate all kinds of Legal MIS Reports .
11Events based Alerts and Notifications.
12Automatic escalation of Legal Tasks based on threshold time limit in case of no action.
13Legal Document Management to improve Document Integrity and Security.
14Easily Search and Location Legal Document with Case History.
15Get Alerts on Legal Document about to Expire.

Our BPM Solutions